This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain. The General Data Protection Regulation (GDPR) which is EU wide and far more extensive than its predecessor the Data Protection Act, along with the Privacy and Electronic Communications Regulations (PECR), seek to protect and enhance the rights of EU data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU and its storage within the EEA. Your Practice, Bridgeham Clinic, based at 1 Oak Cottage, County Oak Way, Crawley, RH11 7ST, which hereafter for the purposes of this Privacy Notice will be referred to as the Clinic, is pleased to provide the following information:
The Clinic’s practitioners diagnose and treat health conditions. Osteopathic treatments are carried out in accordance with the Institute of Osteopathy’s patient charter http://www.iosteopathy.org/osteopathy/the-patient-charter/. Other practitioners at the Clinic provide additional treatments, including Pilates/Garuda machine and mat, massage, acupuncture and foot health, about which our practitioners and staff will be pleased to provide more details.
a. For the purposes of providing treatment, our practitioners may require detailed medical information. We will only collect what is relevant and necessary for your treatment. When you visit a practitioner, they will make notes which may include details concerning your medication, treatment and other issues affecting your health. This data is always held securely, is not shared with anyone not involved in your treatment, although for data storage purposes it may be handled by pre-vetted staff who have all signed an integrity and confidentiality agreement. To be able to process your personal data it is a condition of any treatment that you give your explicit consent to allow practitioners to document and process your personal medical data. Contact details provided by you such as telephone numbers, email addresses, postal addresses may be used to remind you of future appointments and provide reports or other information concerning your treatment.
b. For marketing purposes, the Clinic and practitioners may also use the contact details provided by you to respond to your enquiries, including making telephone contact and emailing information to you which the Clinic and practitioners believes may be of interest to you.
c. In making initial contact with the Clinic you consent to the Clinic and practitioners maintaining a marketing dialogue with you until you either opt out (which you can do at any time) or we decide to desist in promoting our services. The Clinic and practitioners may occasionally also act on behalf of its patients in the capacity of data processor, when we may promote other practitioners based at our premises, who may not be employed by us. Practitioners do not broker your data and you can ask to be removed from our marketing database by emailing or phoning the Clinic using the contact details provided at the end of this Privacy Notice.
d. Some basic personal data may be collected about you from the marketing forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to, personally identifying information like Internet Protocol (IP) addresses.
f. The Clinic or practitioners will only collect the information needed so that we can provide you with the services you require, the business does not sell or broker your data.
To meet our contractual obligations obtained from explicit Patient Consent and legitimate interest to respond to enquiries concerning the services provided.
To promote treatments for patients with all types of health problems indicated for osteopathic care and/or additional treatments provided at the Clinic by other practitioners.
Through agreeing to this Privacy Notice you are consenting to the Clinic and practitioners processing your personal data for the purposes outlined. You can withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Notice.
The Clinic will keep your personal information safe and secure. Only Practitioners engaged in providing your treatment will have access to your patient records, although our administration team will have access to your contact details so that they can make appointments and manage your account. Practitioners will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or valid governmental requests. The Clinic may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its staff.
Practitioners will process personal data during the duration of any treatment and will continue to store only the personal data needed for eight years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received treatment will be retained until the child has reached the age of 25.
All written data is held in the United Kingdom. Our computer system is hosted by Mindbody in the USA. Practitioners do not store personal data outside the EEA.
At any point whilst practitioners and the Clinic are in possession of, or processing your personal data, all data subjects have the following rights:
In the event that the Clinic or practitioner refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request the Clinic or practitioner can confirm what information it holds about you and how it is processed.
The Clinic and practitioners will accept the following forms of identification (ID) when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If the Clinic or practitioners are dissatisfied with the quality, further information may be sought before personal data can be released. All requests should be made by email to firstname.lastname@example.org, or by phoning 01293 542245 and speaking to the Practice Manager, or writing to The Practice Manager at Bridgeham Clinic, 1 Oak Cottage, County Oak Way, Crawley, West Sussex, RH11 7ST. The name of your practitioner should be quoted in all correspondence.
We collect personal information when you provide it to us:
Where permitted by law we may also receive information about you from third parties such as affiliates, business partners, credit and fraud checking services as well as third parties with whom we have had no prior contact.
We indirectly collect anonymous information about you to get a general idea of how our website is performing, this information is not linked directly to you but third party services outside of our control may use this to profile your activities and provide relevant advertising in other platforms. This may occur at any time while you are browsing our website.
Cookies are small packets of information stored on your device used to keep a record of your history while using a particular website. This could be used to tailor page content to your past behaviour, to keep hold of information that lets us know if you've logged in, or to let us know what items you've added to a shopping cart. The cookies under our control are only visible to you and to our website. While you are free to disable cookies on your browser, doing so may impact the functionality of this and other websites you visit and as such is not recommended.
We use other services to help us to deliver our website, and they may also store cookies on your device to display personalised content or to gather statistics while you are visiting our website. We'll list those in detail and give a brief overview of why and how we use them below.
Information you submit to us on a contact form will be sent by email to our staff, and will remain stored on the website or within backups for a maximum of 60 days just in case the email doesn't get to us. If we intend to retain information for marketing purposes we’ll ask you first and give details on the form.
You can submit comments on our content if you want to. Normal visitors will be able to read anything that you post, and the name under which you have submitted the comment. You may use a pseudonym if you prefer to remain anonymous. We may ask for your email address to verify but we will never make this public.
Visitors can subscribe to our newsletters and marketing material. We offer various newsletter signup forms on our site. In the case of forms which are purely for this purpose and clearly labelled as such, consent is assumed and a double opt-in email may be sent out for confirmation before you are officially subscribed to any lists. Please follow the instructions on any emails sent if you wish to unsubscribe or change your communication preferences.
We use the following third party services to track and monitor visitor flows and behaviour.
Some pages of our web site may connect with the following social media services. These may use third party cookies to connect with your own account to provide personalised content.
We use the following third party services to send email, so they will indirectly have access to a portion of your activity and some of your personal details. Once an email leaves systems we use directly, it may be routed through any number of others systems.
In the event that you wish to make a complaint about how your personal data is being processed by practitioners you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO. The details for each of these contacts are: Trevor and Jo Strutt Bridgeham Clinic, 1 Oak Cottage, County Oak Way, Crawley, West Sussex, RH11 7ST Telephone 01293 542245 or email: email@example.com ICO Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone +44 (0) 303 123 1113 or email: https://ico.org.uk/global/contact-us/email/
A cookie is a small text file that a web page server places on the hard drive of every computer that links to its website. The cookie carries an identification code, which can only be read by the server that generated it, to enable the server to recognise returning users.
The cookie may also store a record of which information the user has submitted to that website, such as personal details or personalised settings. The server can then reuse this information to prevent users having to re-enter information.
We encourage you to accept the cookies our website uses as they help us to improve the user experience for you and many others.
We use the following cookies on our website.
A session cookie which enables the website to keep track of your movement from page to page so you don't get asked for the same information you've already given to the site.
We don't have any externally set cookies from third party sites so any cookies we used are just for our website or to improve your browsing session. Any cookies and IP addresses collected from visitors using our site will not be disclosed to third parties.
The website will still work and you will be able to get the information you need from the site. But as we develop how the site works and offer more sophisticated services through it this will most likely rely on cookies.
For example if we begin to tailor the content to your interests as expressed by your browsing behaviour this depend on cookies. If you have declined cookies then this kind of service will not be available to you.
If you decline cookies we will not be able to count your site usage in the statistics we gather about use of the site.
We use Google Analytics to count the number of people who use the site and to analyse how they use it. We do this to make sure that our site is as good as it can be and this is the primary evidence we use when trying to improve what we offer to users. If you decline cookies your site usage won't be counted and measured in this way so we won't be able to take your actions into account when analysing data and seeking to improve our service based on that analysis.
We recommend you allow the cookies we use on this website as they help us improve our website and provide a better service.
If you do not want to receive cookies from this website, select cookie settings under the privacy settings in your browser options, add our domain to the list of websites you do not want to accept cookies from.
If you do leave cookies turned on, make sure you log or sign out, especially when using a shared computer. It is good web practice to close down your browser.
An IP (Internet Protocol) address is a number unique to each individual computer, which acts as its address and can be used to identify it.